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Front office Cum Admin Manager
Office For International Architecture

Front office Cum Admin Manager

OFIA was founded in offering primarily Architecture and interior design services. Today we have Projects encompassing a variety of industries ranging from beauty and entertainment to international corporate and personal residential. We work to create spaces that are meaningful, sensitive, intelligent, and timeless, We addresses your requirements in such a way that the outcome is sensible, enhancing, aesthetic and of quality, We turn our commonly as constraints, we work around to make advantageous, We compose forms and spaces to achieve an inspiring and Calming Effect- be it in the experience of walking though the space, or in beholding its appearance. With Sensitivity to surroundings, we create meaningful spaces that enhance productivity, and increase efficiency.

OFIA was established in as a full service architectural and design firm. Our talented team of architects, Interior designers, planners and computer technicians provide a broad range of design services. Located in greater Cincinnati, we offer the opportunity to manage regional, national and international projects of any size. OFIA values its relationships with clients and embraces retail, hospitality, entertainment and corporate projects. OFIA focuses on a high level of personal service and attention-to-detail. We ensure our clients' goals are met. A strong partnership makes certain that results meet your image, schedule and budget expectations.
Front Office Cum Admin Manager
Job Location:  New Delhi
Job Description:  Admin work

• Coordinate with MD for the routine task to be performed.
• Handling Minutes of the meeting along with Meeting schedule of MD
• Coordinate between Marketing Department and Accounts Department.
• Follow up on client inquiries and complaints
• Prepare Applications/Letters
• Maintaining outlook by updating contacts on regular basis
• Updating mails like Sending Quotations and reverting back on the mail.
• Keep a track on timely payment of bills like electricity, phone etc.
• Composes and prepares correspondence, invoices, and presentations, prepares minutes, and maintains appropriate files.
• Assure all contracts and bids are documented and delivered properly
• Arranging full staff meetings and arranging agenda items.
• Updating & maintain the holiday, absence and training records of staff.
• Welcome visitors and guest and direct appropriately.
• Meeting and greeting clients and visitors to the office.
• Monitoring inventory, office stock and ordering supplies as necessary
• Interaction with customer over Phone & Emails.
• Organizing business travel, booking air tickets and hotels
• Maintain all files documents online and offline and physical files.
• Receive direct and relay telephone massages.
• Tracking of admin bills.
• Responsible for all office keys.
• Maintaining courier details.
• Issuing stationery and access cards and keeping records of the same.
• Ordering consumables like Housekeeping, pantry, stationery materiel and medicines.
• Find Vendors according to requirement
• Sourcing the candidates from different sources.
• Line up the candidate for the interview.
• Maintenance of personal files for employees
• Maintenance of Employee educational documents, performance records and disciplinary history.
• Conducting exit interviews of candidate who are resigning.
• Helping the person to be relieved properly
• Issuing relieving letter and letter of Experience


Social work
• Online Promotion Activities FB, Google Plus, LinkedIn, Instagram
Design work
• Colour and Furniture selection for Client.
• Carpet, Furniture,PPT-Style.
Account Work
• Computation of salaries for employees.
• Follows up the customers for outstanding Payment.
• Respond requests and queries appropriately.
• Doing the full and final settlement for the person.
Candidate Requirement
Admin work

• Coordinate with MD for the routine task to be performed.
• Handling Minutes of the meeting along with Meeting schedule of MD
• Coordinate between Marketing Department and Accounts Department.
• Follow up on client inquiries and complaints
• Prepare Applications/Letters
• Maintaining outlook by updating contacts on regular basis
• Updating mails like Sending Quotations and reverting back on the mail.
• Keep a track on timely payment of bills like electricity, phone etc.
• Composes and prepares correspondence, invoices, and presentations, prepares minutes, and maintains appropriate files.
• Assure all contracts and bids are documented and delivered properly
• Arranging full staff meetings and arranging agenda items.
• Updating & maintain the holiday, absence and training records of staff.
• Welcome visitors and guest and direct appropriately.
• Meeting and greeting clients and visitors to the office.
• Monitoring inventory, office stock and ordering supplies as necessary
• Interaction with customer over Phone & Emails.
• Organizing business travel, booking air tickets and hotels
• Maintain all files documents online and offline and physical files.
• Receive direct and relay telephone massages.
• Tracking of admin bills.
• Responsible for all office keys.
• Maintaining courier details.
• Issuing stationery and access cards and keeping records of the same.
• Ordering consumables like Housekeeping, pantry, stationery materiel and medicines.
• Find Vendors according to requirement
• Sourcing the candidates from different sources.
• Line up the candidate for the interview.
• Maintenance of personal files for employees
• Maintenance of Employee educational documents, performance records and disciplinary history.
• Conducting exit interviews of candidate who are resigning.
• Helping the person to be relieved properly
• Issuing relieving letter and letter of Experience


Social work
• Online Promotion Activities FB, Google Plus, LinkedIn, Instagram
Design work
• Colour and Furniture selection for Client.
• Carpet, Furniture,PPT-Style.
Account Work
• Computation of salaries for employees.
• Follows up the customers for outstanding Payment.
• Respond requests and queries appropriately.
• Doing the full and final settlement for the person..
Experience:  0 - 3 years
Qualification:  Any Graduate
Preferred Resume Format:  MS-Word
Compensation Details 
Salary:  1.45 Lakh (Indian Rupees) per annum
 
Office For International Architecture
Juhi Rawat
Malhan one , Building No-1 Ground Floor , Sunlight Colony-2, Ashram,
New Delhi, Delhi
India 110017

Phone: 01165003636
Website: http://www.ofia.in
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Job Ad publication date: 29 Dec 2017  
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