Assistant Manager, Facilities and Office Services

Job Location:  Hyderabad
Job Description:  SkillSet: " event management", " tax compliance", "video editing", " windows media", " office support".

Job Summary:

The Assistant Manager in charge of site administration, vendor management, facilities, transport and events, performs various critical activities that support Ryan Hyderabad office and Facilities Management functions to guarantee 100% uptime to Ryan s highly dense, 650-seat India office.

This role is built to support the various Ryan Hyderabad requirements, event management, Ryan-sponsored events, vendor contracts and negotiations, audit mechanism on vendor billing and payments, facilities, transportation, community outreach activities and BCP/DRP for Hyderabad site. This role requires to audit system maintenance functions such as UPS, lighting, power distribution, HVAC, security, and equipment supporting the server room for the IT department.

Other related duties include managing compliances around contract staff like office boys, housekeeping and security personnel, and performing other tasks as requested by supervising India manager associated with supporting office and equipment needs.

Duties and responsibilities, as they align to Ryan s Key Results


  • Create a positive team experience

  • Be a consultant for U.S. legal and Facilities team

  • POC for all Ryan Events, Community Outreach, AFM, Family Connect, Bring Your Child to Office Day, Annual Sports Day, etc.

  • POC lead for all the Ryan sponsored events, corporate sponsored events, meetings, conferences like AFM, conference calls etc., while taking care of event management, budgeting, billing, and vendor relations.


  • Be a facilitator between Ryan India Finance Tax Compliance Manager and vendors (including third party if any)

  • Drive high quality and efficiency in vendor deliverables through contractual compliance and business requirements

  • Manages and performs facilities management functions to guarantee 100% facility uptime supporting 650 employees

  • Negotiate for standard vendor contractual terms (includes Ryan negotiated pricing) for all types of procurement, purchases, events and activities

  • POC for external site related contacts, vendors, documentation.


  • Site Administrator assist Ryan India Office Leader and personnel with various office service tasks including, but not limited, to the following

  • Support and follow Ryan India Finance/Tax Compliance requirements

  • Support, review and audit Facilities and Transport teams and requirements

  • Assist with Facilities upkeep and miscellaneous requirements like furniture repairs, delivery/installs, building maintenance/repairs and scheduling

  • Support and audit critical system maintenance functions such as HVAC, lighting, UPS, power distribution, Ryan Facilities and transportation, etc.

  • Support Audit contract employees payroll and labor compliances for all types Services provided which includes Security, office boys, housekeeping etc., and vendors supporting Ryan through contract employees to maintain facilities

  • Serves as on-site BCP/DRP contact with associated responsibilities which include participating in fire safety meeting, drills, and evacuation procedures as per Ryan standards

  • Performs other duties and projects as assigned.

Education and Experience:

  • Graduate/Post Graduate with 6 to 8 years office support event management experience.

  • MBA in Sales Marketing/Finance is desirable.

  • Customer service experience mandatory.

  • Computer literate with working knowledge of Microsoft Office, Media related tools, VLC, Windows media player, video editing,

  • MS-Access SQL reporting - Desirable.

Computer Skills:

To perform this job successfully, an individual must have intermediate knowledge of Microsoft PowerPoint, Word, Excel, Outlook.

Certificates and Licenses:

A valid Driver s license and a valid Passport.

Equal Opportunity Employer: disability/veteran

Functional Area:  General / Other Software
Experience:  6 - 8 years
Qualification:  ("Other in any field") OR ("Marketing in MBA/PGDM")
Salary:  8 Lakh to 12 Lakh INR
Job Ad publication date: 05 May 2021  

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