Site Lead Administrator (Liasioning / ROW)

Job Location:  Coimbatore
Job Description:  SkillSet: windows, " on site", " shipping receiving", storage, " petty cash management".

Service Operations, Service IND, Service Operation South

Customer Service Department handles Post-sales Service Operations to meet the contractual obligations with customers.


  • Provide business and administrative support to Site Leadership for daily operation, including create and running regular reports (consumption, production, safety) and assist with compiling data for budgets, monthly/ periodic intervals of site parameters report travel arrangements
  • Assist in the management of OHS and ERP activities on site is in compliant with local and Vestas guidelines, site induction, take corrective action on external audits and incident, update safety document held on site
  • Assist Site Manager in daily operation by preparing the reports presentations and coding of credit card transaction, site interest Expenditure analysis and reporting to head office, scanning of all the expenses bills and saving the same in folders as per policy, Create PO/PR, Vendor Payment follow up's
  • Assisting new site set up, order equipment, office supplies, assist with Site Safety Reporting, Training, and ordering supplies, Fleet Truck Maintenance Logs, set up Turbine, Folders, and Filing Document Control, Create and Monitor purchase, orders/request, defective parts return and scrap, shipping receiving and accounting, functions pertaining to parts or materials or tools
  • Adhere to all released planning processes and support maximize planning performance. Maintain planning grid to accurately reflect all actual technician/ turbine work performed at sites and maintain forecasts, planned work to ensure proactive and cost-efficient labor, material, and asset (crane, tools) results
  • Responsible for site compliance to approved processes; enter contractor time and facilitate time entry for site personnel; provide SAP fundamental instruction and assist with system problem solving and error processing
  • Enter and monitor data and maintain site data integrity as measured by performance to key Process Performance Indicators (PPIs). Identify and provide recommendations for planning and SAP process changes to enhance service operational and turbine performance


  • Graduate desirable with accountancy and having 2-6 years of experience in Site/Office administration
  • Valid Driver's License and willing to travel nearby sites
  • Hands-on experience in SAP MS Office
  • Solid experience in Site Administration, Petty Cash Management, Book Keeping, Handling local vendors
  • Good computer operation skills, familiarity with internet-based program navigation, and ability to generate and interpret computer data


  • Able to effectively collaborate with employees at all professional levels performs as a supporter for change management initiatives, and ability to respectfully follow supervision
  • Ability to read, comprehend and write English as well as the regional language
  • Ability to effectively participate in all training courses
  • Comfort working remotely with limited supervisory interaction
  • Understanding the requirement pattern of site administration, Accounts and purchase and meeting arrangements, etc
  • Ability to collect data and apply analytical tools (as appropriate), to identify patterns, trends, problem areas and come up with recommendations for solution
  • Cost consciousness-Awareness of the costs concerned with the area of operation and implications of costs, striving to reduce cost/wastage in all possible ways
  • Understanding requirements, identifying gaps, setting priorities, scheduling activities accordingly to fulfill requirements
  • Effective Follow up attention to detail
  • Tracking and ensuring that work is done as per schedule

Functional Area:  Network / System Administration
Experience:  2 - 6 years
Qualification:  ("Other in any field")
Job Ad publication date: 19 Apr 2021  

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